FAQ

I need audiovisual media for my presentation. Are all lecture rooms technically equipped?

Will there be a printed conference programme?

I am taking part in a general conference session. How long should my paper be?

Will all conference venues be accessible to people with mobility impairments?

I am not registered yet and will not arrive until after the start of the congress. Is that a problem?

I would like to propose a group section. How do I proceed?

How do I submit an individual proposal for one of the guiding topics?

How do I submit a proposal to be included in a group section?

How/When will I know my proposal has been accepted?

My group section has been accepted. Who will select the participants for my group section?

I am organizing a group section. Until when do I have to inform the participants that their papers have been accepted?

Can I submit more than one proposal of a group section or individual paper?

I would like to pay the registration fee as soon as possible. When will I be able to?

I have already paid the registration fee, but have to cancel my participation. What do I do?

How should I organize my trip to Vienna and my accommodation there?

Which services does the registration fee include?

Are there any exemptions from the registration fee?

I would like to submit my proposal per email and/or mail. Can I do that?

In which languages can I submit my proposal?

I am organizing a group section. How do I schedule the individual papers?

I have received all the abstracts for my group section. What do I do next?


I need audiovisual media for my presentation. Are all lecture rooms technically equipped?

All seminar rooms and lecture halls are equipped with computers (PC), USB-ports, internet connection, loudspeakers and digital projectors. All usual file formats will be supported. However, not all rooms are equipped to play back analog or digital media on disk (VHS, DVD, CD-audio, etc.). We therefore recommend that all required media are playable on a computer system (VLC-compatible file formats or links to websites, e.g. youtube).

Please note that all files locally saved on the seminar room computers will be automatically deleted overnight. You will therefore need to bring a data stick (or access online files) on the day of your presentation.

Will there be a printed conference programme?

Yes: a programme containing the details for group sections and individual papers, but also special events and other related information will be part of the conference package at registration (from July 21st onward). It will also include maps and floor plans for all relevant conference buildings indicating lecture rooms and other important sites.

I am taking part in a general conference session. How long should my paper be?

Sessions are designed to feature three papers in 90 minutes; of the 30 minutes allotted to each speaker, 10 should be reserved for discussion, resulting in 20 minutes speaking time. If all participants and moderators agree, however, time slots may be individually adjusted and/or discussion time combined.

Will all conference venues be accessible to people with mobility impairments?

Both Vienna University's main building and the location Sensengasse 3A are mostly accessible to people with mobility impairments. Signs indicate how to reach lecture rooms in a barrier-free way.

I am not registered yet and will not arrive until after the start of the congress. Is that a problem?

No, registration will be possible from 8:30am to 6:00pm throughout the duration of the congress.

I would like to propose a group section. How do I proceed?

  1. Register on the ICLA-Website.
  2. Submit your abstract (max. 2000 characters) online until May 31, 2015.

How do I submit an individual proposal for one of the guiding topics?

  1. Register on the ICLA-Website.
  2. Submit your abstract (max. 2000 characters) online until August 31, 2015.

How do I submit a proposal to be included in a group section?

It is not yet possible to submit abstracts for group sections, because these sections have not yet been fixed. Once the submission process is over (June 2015), group sections will be organized, and individual calls for papers published. In this case, you will be able to submit individual proposals for the group sections according to the individual deadlines, but no later than August 31, 2015.

How/When will I know my proposal has been accepted?

Once the submission process is over, proposals for group sections will be vetted, and you will be informed by the organizing team, (by June 2015), whether your proposal has been accepted. Individual proposals will be accepted no later than August 31, and you will be informed of your inclusion by December 31. The submission of proposals for papers in group sections will be organized will be organized by the group section leader, but no later than August 31. You will be informed of the outcome by December 31, 2015.

My group section has been accepted. Who will select the participants for my group section?

Once your group section has been accepted, it is your choice whether you want to organize individual papers by invitation only, or via a separate CFP. The acceptance of submitted papers will be your own choice and responsibility. the only way to submit proposals is via the official submission form to be found on the conference website.

I am organizing a group section. Until when do I have to inform the participants that their papers have been accepted?

The individual participants should be informed no later than December 31, 2015. It is, however, up to group section leaders to choose an earlier date.

Can I submit more than one proposal of a group section or individual paper?

Yes, you may submit more than one proposal for group sections (by May 31), or individual proposals (by August 31) as you like.

I would like to pay the registration fee as soon as possible. When will I be able to?

The payment of registration fees will be possible from June 1st. Details on the registration fees are available here.

How should I organize my trip to Vienna and my accommodation there?

Both travel arrangements and accommodation are up to you and your individual preference. There are, however, special conditions available from select partners.

Which services does the registration fee include?

By paying the registration fee, you will be able to participate at the ICLA conference 2016. You will have digital access to abstracts of all papers, access to all academic events at the conference, the welcome reception, and coffee breaks. Every participant will receive a personalized badge and a conference bag.

Are there any exemptions from the registration fee?

There are no exemptions from paying the fee. For different rates for regular and student participants, as well as accompanying persons, see here.

I would like to submit my proposal per email and/or mail. Can I do that?

Due to the large number of participants, the only way to submit proposals is via the official submission form to be found on the conference website.

In which languages can I submit my proposal?

The official conference languages are English, French, and German. We regret that it is not possible to accept proposals in languages other than these. Since the programme will be printed beforehand, it is in your own best interest to present your paper in the language of your proposal, in order to appeal to as many listeners as possible.

I am organizing a group section. How do I schedule the individual papers?

Group sections will be organized into slots of 90 minutes. Each slot should be filled with at least three (and possibly more) individual papers. Depending on the number of participants, many group sections will require several slots, which will be distributed over several conference days.

I have received all the abstracts for my group section. What do I do next?

You have until October 31 to evaluate and select individual papers. Your choices will then be submitted via your account on the ICLA website.


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ICLA | Universit├Ątsring 1  | 1010 Wien